The ABC of Buying ICT for Schools

We recently spotted this article in the Guardian and we thought it offered some useful insight and advice for schools buying new ICT.
With all the new technology entering the market and schools’ tight budgets deciding on your schools procurement strategy can be a tough job. So here is some helpful advice and recommendations from other schools that may be useful when buying ICT.
Here are some key points taken directly from the article (source: www. guardian.co.uk/education)
- Cheapest is not always best
“Don’t go for the cheapest on the market, but choose something that will take the workload, and you won’t need to replace it in three years,” advises Imre Homoki, ICT network manager at Cams Hill school in Fareham, Hampshire.
- It should be about ‘Total Cost of Ownership’
Price is critical, but make sure you’re looking at the whole picture, which means the total cost of ownership over a product’s lifetime, not just the purchase price.
- Be careful using multiple suppliers
By the same token, taking on a mishmash of suppliers is asking for trouble. “People make a mistake when they jump from technology to technology, supplier to supplier,” says Homoki. “Eventually they look at inventory and they don’t know where things are. It’s best to have just three or four core suppliers, for hardware, software and printers, so if there is a compatibility issue, you know where to go to.”
Finding out exactly what technical support is on offer is a crucial part of assessing a supplier’s offering. Willcocks says his school chose a local supplier for the school’s new desktop PCs because it didn’t want to have to wait days while equipment was sent away for repair: “We didn’t pick the cheapest one, but they provided us with a good service. If there are any problems, we can just get them to pick stuff up or we drop stuff in and there’s a fast turnaround.”
- Don’t base your decision on a quote
Similarly, Julian Morgan, assistant headteacher at Chatsmore Catholic high school in Worthing, West Sussex, recently worked on the procurement of a wireless network and a set of netbooks for students. He found that interviewing the shortlisted candidates rather than relying on a quote was a good way of finding out how well suppliers understand the particular needs of schools.
To read the full article please click here